Ways to Downsize When Moving to a Smaller Office

Sometimes, a business downsize is inevitable. Perhaps your company is financially down and needs to save on overhead costs. Or, you might wish to create a work environment with minimal distractions so your team can be more productive. You may have even outgrown your current office space and want to explore new opportunities.

Whichever the reason for your pending move is, downsizing can be a daunting task — especially if you're attached to your current office space and stuff. Discover some tips to help you downsize ahead of your move to ensure a smooth transition.

Audit Your Stuff

The first step is to take inventory of your office belongings and determine what you need and what you can donate, sell, or throw away. The last thing you want is to have heaps of unused stuff cluttering up your new office space.

For instance, an old, barely used printer in your office may not be useful to you anymore, but the machine may be helpful to some other company. If you sell the printer, you save space and earn more cash to facilitate your move.

In the same way, get rid of any office furniture that has seen better days. Old cubicles may be outdated compared to new sit-to-stand workstations. Therefore, the furniture doesn't project the right image to clients or customers anymore. Dispose of the cubicles out or donate it to charity.

Let Go of Unnecessary Documents

If you're like most businesses, you have tons of documents — many of which you no longer need. So to free up storage space ahead of your move, purge.

Make copies of any important documents you need to keep on file and toss the originals. If you're worried about losing hard copies of important records, scan the documents and save them on your computer. That way, you can easily access them whenever you need them without taking up physical space in your office.

You may also store important documents on the cloud or an external hard drive. This way, you can access them from anywhere and free up space in your office. Invest in digital storage solutions before you move to ease your decluttering process.

Outsource Your Storage

Consider renting a storage space if you have important documents or belongings that you can't part with but don't need regularly. A storage space allows you to keep the items you don't need now close by in case you need them — but the items won't be taking up valuable space in your office.

Storage spaces are also great for seasonal items like extra holiday decorations. However, if you don't need these items often, don't keep them in your office all year long, as that will only add to the clutter.

Invest in Versatile Office Furniture

A smaller office e does not mean you should give up on style and comfort. But, you will need to get creative with your office furniture choices. For example, opt for a sleek and modern design that you can adjust to fit your needs. And choose chairs with multiple functions so they can go in different office areas.

For instance, you can easily store away collapsible office chairs when not in use. Or, you may get office tables with storage space to keep your office organized and clutter-free.

If you plan to move your business to a smaller office, Hudson River Moving & Storage, LLC, is your go-to company for easy and efficient downsizing. We are expert commercial movers, and can handle all of your storage/liquidation/document scanning needs. Our team will work with you to create a custom plan that meets your needs and budget. Contact us for more inquiries, and let's discuss how we can help you.