Assets That Require Special Consideration During an Office Relocation

An office relocation offers excitement for employers and employees alike, especially for small and medium enterprise (SME) owners who move to a larger office. The move can signify an essential step in the growth and development of your business, which shows that your current organizational strategy and goals have contributed to the expansion.



However, a relocation also brings a stressful moment for business owners, as they must temporarily close their operations and relocate to a new building, property, or neighborhood. Additionally, a business owner or even a facilities manager, might be anxious about the safety and security of any essential or delicate equipment.

While the moving company you hire can help you relieve some of that stress, you should offer extra consideration to these items to ensure you safeguard them from any accident, harm, or malintent.

Valuable and Luxury Items

Your office might house a few valuable or luxury items, like customized pens, furniture, deal toys, and trophies. These items could hold significant sentimental value to you or your employees and signify an important event, accomplishment, or aesthetic appeal. Consequently, you will need to identify and properly store these items when you move to a new location.

The best way to secure these objects is to separate them from the other office furniture, stationery, or equipment. Label them and mark where you keep them as you can quickly identify their package after you settle in your new office. Additionally, you can talk with your moving company and explain why you want your valuables handled differently from the other items.

Sensitive Documents

Your administration, finance, human resource, and research and development departments might contain sensitive and confidential data stored as hard copies. These hard copies might act as redundancies to your cloud or computer storage. Therefore, you cannot rid yourself of these records as they could spell legal and organizational challenges if lost.

Sensitive documents have more than financial consequences when lost. Third parties without authority can access them and use personal or corporate data for fraudulent activities. When you decide to move to a new office, you should thoroughly examine these documents and identify each record, its purpose, and contents.

When you organize these documents, you should separate them based on a structure you can remember. For example, you can use department categorization and place finance, human resource, research and development, and administration documents in their packages. 

Additionally, a quality moving company will be able to provide numbered zip ties to ensure when items are packed in crates, they will not be opened until they reach their final destination. 

Computer Infrastructure

Computer infrastructure includes various set-ups your organization uses to perform its business functions. Therefore, office computers, CPUs, docking stations, server machines, peripherals and associated operating systems, software, and hardware form the bulk of your office computer infrastructure.

The first priority to secure your computer systems is a full backup of all documents, data, and software to a cloud service and a hard copy. Each copy can act as a redundancy if the other fails, which ensures that you can safely restore any information lost during transit or from wrongful reinstallation of the computer systems.

Next, you should ensure that you encrypt your computers and servers via a connection with cryptographic keys or digital locks. This measure can ensure you do not provide sensitive information to potential hijackers or burglars who might steal an office computer to access your information for fraud, espionage, or ransom.

Finally, you should secure your computer hardware with soft foam, blankets or cushioning. Also, remember to use anti-static material like bubble bags to avoid damage to sensitive components like monitors.

A professional moving company will typically pack your computer infrastructure to ensure you confirm the safety of these items before departure and after arrival. Therefore, your choice might determine how effective your relocation is.

If you want a moving company that can provide such services, contact us at Hudson River Moving & Storage, LLC, if your business is in the New York metro area.